News from our Office

Subject and Activity Accounts
Accounts were sent to families last week. Prompt payment of these accounts would be appreciated.

Student Verification Forms
Thank you to the many families who have already returned the updated form. We ask that you make it a priority to return your child's Student Verification Report, noting any changes. It is important that this report is returned even if there are no changes made.

Attendance
Research shows that even one day off can be detrimental to student learning. Whilst we realise sickness and family situations arise we encourage all students to aim for 100% attendance.

How can I notify the College if my child will be absent?

• Call the College on 5525 4100
• Submit a notice of absence via our College website at the following link:

*  https://www.pmreglism.catholic.edu.au/absentee

*Please use the above link, rather than emailing or phoning the College.

St Joseph's Regional College yearly reports for all students in Year 7-12 will record attendance at special events such as Masses, Feast Days, Retreats, Camps, and Sporting Carnivals. The report will simply indicate whether or not students were in attendance on these days irrespective of sickness, leave etc.

If you would like further explanation of this reporting initiative, please contact Mrs Jennifer Furney.

Late Arrival to the College

Students arriving late must report to the College Office prior to going to Pastoral Care (PC). This includes arriving late during PC time 8.45am- 9.05am. Doing this will avoid students being marked absent.

Early Departure from the College
We ask that families endeavor not to pick students up, unless in an emergency, prior to 3.15 pm. Arriving late and departing early places increased pressure on students in relation to catching up on missed work. It is also disruptive for other students and teachers when students enter or leave a lesson during class time.

Wherever possible, please ensure appointments are made outside of school hours. However, if this is not possible, it would be appreciated if collection times can be arranged for the end of a period.

When collecting students early from the College, please follow the procedure below.

• Note from parent/guardian. Noting the reason for early leave, time the student will be leaving, and who will be collecting your child.
• Students are to report to the College Office prior to morning PC, with the note from home, where an Early Leave Pass will be issued.
• The student shows the pass to their respective class teacher at the beginning of the lesson they will be leaving from. When close to departure time, the student will then politely inform the class teacher that it is time for them to go to the office to be collected.

Please note: If a student does not come to the office at the arranged time, we may not be able to call the classroom or use our internal or external systems. This may result in parents having to wait until the end of the period to collect their child.
We thank you for your cooperation with these procedures.

We have received a number of emails requesting messages in regards to leaving early to be passed onto students. Please note, our College email is checked intermittently throughout the day, therefore, we may miss the time required for the message to be passed on. Please contact the College Office if the above procedure was not able to be followed. 

Messages/Items passed onto Students
Our College Office staff are happy to and will do their very best to pass on messages and forgotten items, however, on some occasions, students have not come to the office to receive these messages/items. We encourage students to take responsibility for preparing the required items for each school day.

We ask that any items to be passed onto students are to be in a plastic bag with their name clearly written on it.

Mobile Phone Usage

A reminder that students in Years 7-10 are not permitted to use their mobile phone between the hours of 8.15am-3.15pm. The College rules clearly state this, and it is College policy that students using their mobile phone will have it confiscated until parents can collect it, and the student will be given afternoon detention.

Senior students may use their phone at recess or lunch, however, no student is to phone parents to be picked up. This call must be made by the College Office.
Students are very aware of the rules regarding mobile phone usage. The Acceptable Use Agreement for Digital Technologies Policy on mobile phone usage can be found on pages 20-22 of the College Diary.

Sick at School Procedures
Students are not permitted to phone parents from mobile phones when they are ill and requesting to be collected. Students are to advise their class teacher that they are unwell. The teacher will then sign their diary and they will be allowed to go to the sickbay where office staff will contact their parents/carers.

If your child does contact you from a mobile phone, we would ask that you phone the front office prior to coming out to the College in order to avoid an uncomfortable situation for all concerned, and detentions having to be issued. Please note that regular late arrivals and early departures are detrimental to your child’s overall attendance rate and education.

Lockers

We still have a number of Lockers available. Locker hire for the year is $20.00, which will be billed to your account once your child has been allocated a locker. This fee includes locker hire & use of the lock for the school year.

If a student requires a locker for medical reasons, please contact Mrs Julie Hickling in the College Office to make immediate arrangements.

All locks must be returned at the end of the school year or if the student leaves the College. If locks are not returned the student account will be billed an additional $20.00.

Medical Alert - please keep us updated

The College maintains a “Medical Alert Information Card” for students which is displayed in an appropriate area in the staff room. Please be mindful of informing the College of any diagnosis or change in medical conditions for your child. This is especially important for those students with Anaphylaxis, Asthma, Seizures, Diabetes, and Epilepsy.

In order to keep our records up to date, we ask that you update these very important details at your earliest convenience, via the following link. Medical Information Form

If your child has an allergy or anaphylaxis, please forward to the College the ASCIA form completed by their doctor.

If you need further information or assistance, please do not hesitate to contact Mrs Joanne Williams in the College Office.

Excursions

All excursion information is sent to parents/guardians via email. A link to an online permission form is included for your convenience and must be completed in order for your child to attend any off-campus activities. On some occasions emails may land in your spam/junk inbox, if this does happen, please add the pmreg-excursion@lism.catholic.edu.au email address to your contacts. 

Upcoming excursion details may also be accessed via our website under the Parents tab, Excursion Information - https://www.pmreglism.catholic.edu.au/excursion-information. If you have any further queries please do not hesitate to contact Lisa Bulley, Excursion Coordinator at the College on telephone: 5525 4100 or email: pmreg-excursion@lism.catholic.edu.au